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Society/Association/Organisation Circulation - Business Magazines

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 Definition

A single copy of an official Society publication distributed to a member of that society. 

Note: ‘Society’ throughout this section refers to the Society, Association or Organisation as appropriate.

 Principles

  1. The publication is an official publication of the Society

  2. Single copy of an issue distributed to an individual who is a member of the Society (or an employee nominated under a corporate society membership) 

  3. Copies reported by circulation type

 

Requirements | Reporting | Guidance


 Requirements 

 1. The publication is an official publication of the Society

  1. You must be able to provide evidence that the publication is an official publication of the Society.

 2. Single copy of an issue distributed to an individual who is a member of the Society (or an employee nominated under a corporate society membership)  

  1. Corporate members are members of the Society (companies or organisations) who pay the membership fee or fees and nominate employees as recipients of the publication. These recipients may be claimed as Society circulation.

  2. Evidence of the individual’s Society membership (or organisation’s corporate membership and nominated employees) must be available.

  3. You must be able to demonstrate the copy is distributed to the individual.

  4. You must retain a list of individual recipients for one designated issue each reporting period (the Audit Issue – see General Principles and Record Keeping section). In addition you must be able to recreate a list for any issue in the reporting period on request.

  5. You cannot claim distribution of back issues.

Guidance available

 3. Copies reported by circulation type

  1. Paid Optional Single Copies

    1. The individual (or their employer if corporate society member) has paid an amount explicitly for the publication (over and above the Society membership fee).

    2. In the case of a corporate society member, when calculating what price has been paid you must take into account:

      • Any reciprocal payments made by the publisher

      • Any reciprocal charges for goods or services made by the purchaser (or the intermediary if applicable) as part of the deal (for example: for distribution or marketing).

      • The value of any other goods or services provided free or discounted by the publisher (for example advertising or promotional messages).

    3. You can claim copies where payment is outstanding as long as there are reasonable grounds to consider these to be live, good and collectable.

  2. Unpaid Requested Single Copies

    1. The individual has requested a copy of the publication.

    2. At the date you distribute the copy you must have third-party evidence that the individual has, within the previous three years, made a clear request to receive the publication.

    3. The date of the request must be recorded so that it can be analysed by age.

  3. Non-Optional Single Copies

    1. A copy of the publication sent to an individual member of the Society.

Guidance available 

 


 Reporting

  1. You will report Society circulation as follows, which will be broken out on the ABC Certificate:

    1. By geographical type:

      1.  United Kingdom

      2. Other Countries

    1. By circulation type:

      1. Paid Optional Single Copies

      2. Unpaid Requested Single Copies

      3. Non-Optional Single Copies

    2. By total circulation for the Audit Issue.

    3. If you’re claiming any unpaid requested copies you will report an analysis of the age of the requested copies from the date of the distribution of the Audit Issue in the following bands:

      1. 0 - 1 year

      2. 1 - 2 years

      3. 2 - 3 years

      4. For Example:

        Audit Issue distributed on 20 .11. 2013

        Under 1 year: All requests dated between 21.11.2012 and 20.11.2013 inclusive

        1 to 2 years: All requests dated between 21.11.2011 to 20.11.2012 inclusive

        2 to 3 years All requests dated between 21.11.2010 to 20.11.2011 inclusive

  2. The Society/Societies name(s) will also be reported on the ABC Certificate 

 


 Guidance

 G1. The publication is an official publication of the Society

No additional guidance. 

 G2. Single copy of an issue distributed to an individual who is a member of the Society (or an employee nominated under a corporate society membership) 

  1. You must be able to prove copies have been distributed to members of the society. Evidence of membership will be requested for a sample of addressees at the audit. This evidence may be:

    1. By locating the addressee in a published list of society members, which covers the period of the Audit Issue.

    2. If the publisher is the society, by providing evidence that the addressee has paid their society membership fee for the period covering the Audit Issue.

    3. If the publisher is third-party to the society, written confirmation from the society that the sampled addressees were members at the date of distribution of the Audit Issue. Note: If you are publishing the publication for the society on a contract basis we will not consider you third party for ABC purposes – this means written confirmation from the society will not be acceptable as audit evidence of society membership.

  2. Corporate membership example. 'A Ltd.' is a corporate member of Alpha Society. Four copies, addressed to individuals by name, are sent to four different people at A Ltd. These would constitute four valid corporate copies. Multiple copies to a single addressee cannot be claimed.

 G3. Copies reported by circulation type 

  1. Details of membership rates for the Society must be available to enable confirmation that for paid circulation an amount has been paid for the publication over and above the membership fee.