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Issues to be included / excluded - ROI Paid Newspapers

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Definition

All published issues for which the majority of the distribution took place within the Reporting Period must be included except for any issues allowed to be excluded according to this section.  

Principles

  1. All issues published in the Reporting Period must be included

  2. Published issues that are allowed to be excluded according to this section may be removed from the average circulation figure

  3. Issues allowed to be excluded from the average circulation figure will be reported

 

Requirements | Reporting | Guidance


Requirements 

1. All issues published in the Reporting Period must be included

  1. Whether an issue is included in the Reporting Period is determined by the date by which 50% of the claimed distribution is distributed/made available. For each component of distribution the date distributed/made available is determined as follows:

    1. Mailed copies: The date the copies enter the distribution chain, i.e. when they are posted or delivered to a courier.

    2. Paid copies: The first date the copies are made available to the consumer, i.e. for retail sales the first official on sale date.

    3. Copies made available for pick up by consumer: The date the copies are made available/handed out to the consumer. 

2. Published issues that are allowed to be excluded according to this section may be removed from the average circulation figure  

  1. There are certain circumstances under which you may exclude an issue from the reported circulation. The circumstances and information surrounding any exclusion are subject to audit.

  2. Daily Publications - ABC granted exclusion:  You may exclude an issue for which we have issued an exclusion note. You can apply for an ABC granted exclusion if:

    • Due to circumstances outside your control:

      • The planned level of distribution is achieved but is severely delayed or withdrawn prematurely from sale resulting in a shortfall in the Normal Net Sale* greater than 5%.

    • You can demonstrate there is a shortfall in the Normal Net Sale* greater than 5% because of the occurrence of a local public holiday that is evidenced either:

      • By publication on an official local authority website; or

      • By virtue of a long-standing custom/tradition previously recognised by ABC.

    • You submit your application to us using an ABC Exclusion Note Request Form within four weeks of the affected issue or before the audit, whichever is earliest.

  3. Daily Publications – Optional exclusion:  You may optionally exclude the following issues without applying for an exclusion note:

    1. Any issue published on an Official National Public Holiday.

      1. Note: As Good Friday is not an official public holiday in the Republic of Ireland you cannot use the optional exclusion rules to exclude affected issues from your circulation claim. However you may apply for the issue of a daily publication published on Good Friday to be considered for exclusion as long as its net sale is lower than its normal net sale by 5% or more.

    2. Issues published during the Christmas/New Year trading period, which is defined as from Christmas Eve to the second official working day after 1st January (inclusive).

  4. Weekly Publications or less frequent - ABC granted exclusion:  You may exclude an issue for which we have issued an exclusion note. You can apply for an ABC granted exclusion if:

    1. Due to circumstances outside your control:

      • The planned level of distribution is achieved but is severely delayed or withdrawn prematurely from sale resulting in a shortfall in the Normal Net Sale* greater than 5%.

    2. You can demonstrate there is a shortfall in the Normal Net Sale* greater than 5% because of the occurrence of a local public holiday, that is evidenced either:

      • By publication on an official local authority website; or

      • By virtue of a long-standing custom/tradition previously recognised by ABC.

    3. You can demonstrate there is a shortfall in the Normal Net Sale* greater than 5% because of the occurrence of an official National Public Holiday (England, Scotland, NI or Wales as appropriate). Note: Does not apply to Easter holidays - see below.

    4. You submit your application to us using an ABC Exclusion Note Request Form within four weeks of the affected issue or before the audit, whichever is earliest.

  5. Weekly Publications or less frequent – Optional exclusion:  You may optionally exclude the following issues without applying for an exclusion note:

    1. An issue published on Easter Sunday

    2. The issue published in the week containing Easter Monday

    3. Any two of the three issues published in the three weeks preceding the first Sunday after New Year’s Day.

  6. *Normal Net Sale: The Normal Net Sale used in the above calculations must:

    1. Be the average normal net sale of the previous four equivalent issues (e.g. for a Monday compare to Mondays etc). Note:

      • If one or more of the last four issues are excluded because of an official National Public Holiday or Christmas/New year trading period exclusions then do not use this as one of the four comparable issue but go back one further issue.

      • one or more of the last four issues are excluded because of an ABC Granted Exclusion then it will be counted as one of the four comparable issues.

      • Only include individually purchased sales (i.e. retail, single copy and subscription sales (print and Digital Editions) plus single copy sales of Sports and Special Editions). 

 

    1. If we do not issue an exclusion note we will issue a rejection notice detailing the reason for rejection.

 3. Issues allowed to be excluded from the average circulation figure will be reported

  1. Any issues excluded from the reported circulation will be reported on the Certificate.

 


Reporting

You will report the following which will be reported on the ABC Certificate:

  1. Number of issues included in the circulation claim.

  2. Details of any issues excluded from the circulation claim, including the general reason for exclusion.

 


Guidance

No additional guidance.