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Membership Copies - Consumer Magazines

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Definition

A single copy of an official Society publication distributed to a member of that society. 

Note: ‘Society’ throughout this section refers to the Society, Association or Organisation as appropriate.

Principles

  1. The publication is an official publication of the Society

  2. Single copy of an issue distributed to an individual who is a member of the Society (or an employee nominated under a corporate society membership) 

  3. Copies reported by circulation type

 

Requirements | Reporting | Guidance


Requirements 

1. The publication is an official publication of the Society

  1. You must be able to provide evidence that the publication is an official publication of the Society.

2. Single copy of an issue distributed to an individual who is a member of the Society (or an employee nominated under a corporate society membership)  

  1. Corporate members are members of the Society (companies or organisations) who pay the membership fee or fees and nominate employees as recipients of the publication. These recipients may be claimed as Society circulation.

  2. Evidence of the individual’s Society membership (or organisation’s corporate membership and nominated employees) must be available.

  3. You must be able to demonstrate the copy is distributed to the individual.

  4. You must retain a list of individual recipients for one designated issue each reporting period (the Audit Issue – see General Principles and Record Keeping section). In addition you must be able to recreate a list for any issue in the reporting period on request.

  5. You cannot claim distribution of back issues.

Guidance available

 


Reporting

  1. You will report Membership Copies as a single total average per issue over the Reporting Period, which will be broken out on the ABC Certificate as follows:

    1. By geographical type:

      1.  United Kingdom and Republic of Ireland

      2. Other Countries

  2. The Society/Societies name(s) will also be reported on the ABC Certificate 

 


Guidance

 G1. The publication is an official publication of the Society

No additional guidance. 

G2. Single copy of an issue distributed to an individual who is a member of the Society (or an employee nominated under a corporate society membership) 

  1. You must be able to prove copies have been distributed to members of the society. Evidence of membership will be requested for a sample of addressees at the audit. This evidence may be:

    1. By locating the addressee in a published list of society members, which covers the period of the Audit Issue.

    2. If the publisher is the society, by providing evidence that the addressee has paid their society membership fee for the period covering the Audit Issue.

    3. If the publisher is third-party to the society, written confirmation from the society that the sampled addressees were members at the date of distribution of the Audit Issue. Note: If you are publishing the publication for the society on a contract basis we will not consider you third party for ABC purposes – this means written confirmation from the society will not be acceptable as audit evidence of society membership.

  2. Corporate membership example. 'A Ltd.' is a corporate member of Alpha Society. Four copies, addressed to individuals by name, are sent to four different people at A Ltd. These would constitute four valid corporate copies. Multiple copies to a single addressee cannot be claimed.