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Reporting Periods - Regional Publications

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Definition

Each ABC Certificate has a defined Reporting Period which identifies the date or dates it covers.

Principles

  1. You must report a continuous series of Reporting Periods on a mandatory frequency

  2. You can report optional shorter Reporting Periods

 

Requirements | Guidance


Requirements 

1. You must report a continuous series of Reporting Periods on a mandatory frequency

  1. Once we have issued a publication’s first ABC Certificate for a mandatory Reporting Period we must continue to issue Certificates for subsequent consecutive mandatory Reporting Periods (i.e. so there is no gap in certification) while the publication remains registered.

  2. The mandatory Reporting Period will either be:

    1. Monthly - a four or five week period commencing on a Monday and ending on a Sunday. The exact dates to be included in each Reporting Period will be set out in a published ABC Accounting Calendar.

    2. 6 months, broadly January to June and 6 months, July to December each year.  The exact dates will be based on reporting weeks commencing on a Monday and ending on a Sunday. These dates will be set out in a published ABC Accounting Calendar.

    3. 12 months, broadly January to December each year. Note: For publications reporting on a 12 month basis that report any free circulation (Free Pick Up Copies, Free Letterbox Delivery, Free Letterbox Delivery Multiple Residential Units or Free Requested Delivered Copies) there are certain changes that, if made during the January to June period, will require you to report two 6 month periods for that calendar year. 

      • You must report two 6 month certificates for the calendar year if there is:

        • A sustained significant change in the total free circulation during the January to June period; and/or

        • A sustained significant change in any one of the free circulation categories

      • A sustained significant change is defined as eight consecutive weeks, all falling within the January to June period, where either the total free circulation or the total for any one free circulation category for each issue has changed by more than the lower of:

        • 20% of the total average free circulation on the certificate for the last mandatory Reporting Period; or

        • 10,000 copies

        • Note: The following are ignored for this purpose (i.e. not deemed a significant change):

          1. Changes in the total free circulation of less than 1,500 copies for an issue)

          2. For Free Pick Up Copies, changes related to formally agreed seasonal changes in distribution.

      • If the above change consitions are met you must notify us of the sustained significant change(s), within one week of the end of the January to June Reporting Period, including details of the change; otherwise you may lose the right to report on a 12 month basis.

      • You will then be required to submit a Return Form, and we will issue a certificate for, the January to June Reporting period and subsequently the July to December Reporting Period for that year.

      • The January to June and the July to December certificates will require separate audits.

  3. Changing the mandatory frequency, if possible, is expected to be infrequent. We reserve the right to reject or impose conditions on requests to change frequency if in our view this might affect transparency or comparability.

  4. If in our opinion there are exceptional changes to a publication during the Reporting Period that mean issuing a Certificate for the mandatory Reporting Period in full might lead to confusion or a lack of transparency in the data certified, then we may agree or require the issue of more than one Certificate covering the mandatory period. For example if a publication changes from a daily to a weekly publishing frequency during the period then one Certificate could be issued up until the point of change and one from that point to the end of the mandatory Reporting Period.

Guidance available

2. You can report optional shorter Reporting Periods  

  1. Optional Reporting Periods are in addition to mandatory Reporting Periods. 

    1. You can report in report in units of whole weeks (with a minimum of four consecutive weeks). 

      • Note: A week is a 7 day period commencing on a Monday and ending on a Sunday.

  2. For newly registered publications only:

    1. You can report single issues until the start of the next month.

    2. You can report one or more consecutive optional Reporting Periods (i.e. there is no gap in certification) before reporting your first mandatory Reporting Period. 

 Guidance available

 


Guidance

 G1. You must report a continuous series of Reporting Periods on a mandatory frequency

  1. Sustained significant change in any one of the free circulation categories: The following example shows the trigger points when a title reporting 12 monthly would be required to report on a 6 month basis. 

      1. The total free circulation for the previous mandatory period is 25,000. Therefore the level of circulation change for 8 consecutive weeks between January and June, either for a free circulation category or for the total free circulation, that would trigger the 6 month reporting requirement is 20% of 25,000, i.e. 5,000 copies.

    1.  

      Jan – Dec 2014 certificate

      From January 2015

       

      6 month reporting triggered if the following limits are reached:

       

      Paid

      Ignore

      Ignore

      Free Pick Up

      2,000

      7,000 or more

      Free Letterbox Delivery

      2,000

      7,000 or more

      Free Letterbox Delivery – multiple residential

      10,000

      5,000 or less, 15,000 or more

      Free Requested Delivered

      11,000

      6,000 or less, 16,000 or more

      Total free

      25,000

      20,000 or less, 30,000 or more

G2. You can report optional shorter Reporting Periods

  1.  Please contact us regarding any additional optional periods as early as possible in order that we can discuss fees and scheduling of audits.